Privacy Policy

The Speakers Agency & Your personal information

The Speakers Agency takes the right to privacy of people who send personal information to us very seriously. Set out below are details of our privacy policies but in brief:-

We only collect the minimum of personal data we need to work efficiently
We do not pass your information to any 3rd parties unless

A:Required by law.
B:You specifically request us to.

How do we define 'personal information' ?

We define personal information as being that which identifies the person uniquely. This would include (but is not limited to):-

Your name
Your email address
Your postal address
Your telephone number
How do we collect information ?

The Speakers Agency collects information in several ways, these include:-

Receipt / exchange of emails with clients and prospective clients.
Receipt / exchange of communication by post from/with clients.
The completion of on-line forms (such as our contact form)
The use of cookies on our website*|

*Notes about Cookies. Our website uses cookies in two different ways in two different cases.
1. In most cases the cookies are used to identify to the server which computer has asked for what information. An example would be dynamic pages (like our speaker list), where the web-site visitor clicks on a link which request information from a database.

These cookies don't identify the person browsing the website as a person, they are just a unique number assigned to the computer the visitor is using to allow the server to send the right information to the right computer and are only used for the duration of your visit to the site. No records of these cookies are kept after you have left the site.

2. Some parts of our site require the web-site visitor to 'log-in', using a username and password, to view restricted content. In some cases these areas will use a cookie to store user preferences.

How do we use the information

Information is frequently collected electronically, ie by email or through the on-line forms. This information is checked and used for the following purposes:-

Where required by law
For example, keeping invoices etc for financial records.

For the purposes of contacting / replying to clients and prospective clients.
For example, replying to email and web-from enquiries, correspondence with existing clients etc.

For administration purposes.
For Example we keep copies of enquiries, contracts etc. These are identified with the clients name, date etc.

How long do we keep information ?

The short answer is only as long as is necessary. Some information needs to be kept for longer periods (clients contact details on invoices etc) but we regularly delete/destroy information that is no longer of relevance.

Do we exchange information with others ?

The Speakers Agency does not exchange/pass data on to third parties unless required to do so by law or asked specifically to do so by the client.

Can I find out what information you have about me ?

If you are a client or have contacted us in the past and wish to find out what information we hold with your data, then please complete the contact form requesting the information. There is no charge for this, but there are security procedures that will need to be followed.